Administrative Assistant

Berkshire Hathaway GUARD Insurance Companies provide Property & Casualty insurance products and services through a nationwide network of independent agents/brokers.  Our companies are all rated A+ “Superior” by AM Best (the leading independent insurance rating organization) and ultimately owned by Warren Buffett’s Berkshire Hathaway group – one of the financially strongest organizations in the world!  Headquartered in Wilkes-Barre, PA, we employ over 1,000 individuals (and growing) and have offices across the country.  Our vision is to be the leading small business insurance provider nationwide.

Founded upon an exceptional culture and led by a collaborative and inclusive management team, our company’s success is grounded in our core values:  accountability, service, integrity, empowerment, and diversity.  We are always in search of talented individuals to join our team and embark on an exciting career path!

BENEFITS

We are an equal opportunity employer that strives to maintain a work environment that is welcoming and enriching for all.   You’ll be surprised by all we have to offer! 

• Competitive compensation
• Healthcare benefits package that begins on first day of employment
• 401K retirement plan with company match and profit sharing
• Generous paid vacation and sick time
• Hybrid work schedule (three days in the office, two days from home)
• Work/life balance schedule – no nights or weekends/closed for all major holidays
• Longevity awards (every 5 years of employment receive a generous monetary award to be used toward a vacation)
• Tuition reimbursement after six months of employment
• Numerous opportunities for continued training and career advancement
• And much more!

The Administrative Assistant will provide comprehensive administrative support to the entire human resources department. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Greet employees and visitors that come to the HR department and make them feel welcomed 
• Assist in organizing and scheduling HR meetings, In-person interviews and events, including scheduling and organizing some corporate events
• Assisting recruiters with some coordination of interview scheduling and troubleshooting technical issues
• Receives and distributes office mail
• Prepare and process expense reports accurately and in a timely manner
• Handle HR contracts, including managing renewals
• Process purchase orders and ensure proper documentation
• Assist with maintenance and updates of HR records and database changes
• Process and update HRIS Database for certain employee changes
• Proofread and prepare documents and correspondence produced by department
• Preparing and pulling reports using our HRIS and Excel
• Address and fulfill various ad hoc requests from the HR team as needed
• Performs other related duties as assigned

• Minimum of 3 years of experience as an Administrative Assistant or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is an absolute must.
• Candidate must be familiar with database systems.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• Detailed oriented with a proactive approach to problem solving.
• Must be ale to multi=task and prioritize projects well.

How to Apply:

Interested candidates should submit their resume detailing their qualifications and experience online.